THE DUBAI CALEDONIAN SOCIETY CONSTITUTION

1. The name of the society shall be 'THE DUBAI CALEDONIAN SOCIETY', Dubai, hereafter referred to as "The Society".

2. The object of the Society shall be:

• To foster social and business relations amongst Scottish people, their families and anyone interested in Scotland and Scottish culture in Dubai and district.
• To foster Scottish Cultural activities and institutions, and to arrange for the appropriate celebration of the Scottish anniversaries.
• To support both local and Scottish charities actively when funds are available

3. Ordinary membership of the Society shall not be confined to Scots only.

4. There shall be two classes of membership:
a) Ordinary membership of the Society.
b) Honorary Life Membership may be conferred, by a unanimous vote of the Committee, as a mark of distinction on an Ordinary Member of the Society. Honorary Life Members may enjoy all the privileges of Ordinary Members, including a vote and shall be exempt from the subscription.
4i (a) Ordinary Members shall pay an annual subscription of 75 Dhs. This amount shall be reviewed and fixed by the Committee from time to time as deemed appropriate.
4i (b) Subsequent subscriptions shall be paid to the Honorary Treasurer, and shall be due on the 1st April each year.
NEW applications received on/from 1st January of any given year, shall be entitled to membership until the subsequent year renewal date.

5. The management and control of the affairs of the Society shall be vested in a Committee consisting of a Chieftain (or in his absence his nominees from the Committee) who will act as chairman. A Deputy Chieftain, an Honorary Secretary, an Honorary Treasurer and Honorary Membership Secretary (Collectively the Office Bearers) and preferably not less than five members, all of whom shall be elected at the Annual General Meeting. In cases of equality, the Chairman shall have the casting vote. Five members of the committee, including at least two Office Bearers shall form a quorum.

6. Retiring Office Bearers and Committee Members shall be eligible for re-election. Nominations for Office Bearers and Committee Members shall be lodged in writing with the Honorary Secretary, suitably proposed and seconded, at least seven days prior to the Annual General Meeting. Election in absentia of a Member to the committee is permissible if the written agreement of the Candidate is in the hands of the Honorary Secretary.

7. The Committee, which shall meet as the Business of the Society demands, shall conduct the Society's affairs and have power to fill any vacancy, which occurs in it's number during the year, by co-option.

8. Minutes of the proceedings of all General and Committee meetings shall be recorded in a Minute File, and a General Report and Financial Statement of the affairs of the Society shall be submitted to the Annual General Meeting of the Members.

9. All monies received on behalf of the Society shall be lodged in a Bank nominated
by the Committee, in the name of the Society. Cheques may only be drawn bearing the signature of the Honorary Treasurer or other Office Bearers nominated by the Committee. All sums of money received and all payments made on behalf of the Society shall be recorded by the Honorary Treasurer who shall submit an audited account Annual Statement of Account for the financial year to 31st March each year for members' information.

10 (a) The Annual General Meeting of the Society shall be held in May each year for the passing of Accounts, the election of Office Bearers, Committee Members and for general business. A quorum shall be 25 Members. Any member wishing to bring forward a Resolution on any subject not in included in the Agenda, shall send notice of such motion to the Honorary Secretary at least
7 days before the meeting. The new Committee shall take over after the Annual General Meeting each year, and shall continue in office until the following Annual General Meeting.

10 (b) Requisite notice of a General Meeting will be deemed to have been given if notices are posted to members at least 14 days prior to the date of the meeting.

11. An Extraordinary General Meeting may be called at any time, with not less than 14 days notice, in accordance with paragraph 10(b), by the Committee or on the written request of not less than ten members who shall explain their object at time of writing. A quorum shall be 25 Members.

12. Business of whatever nature connected with the Society may be discussed at an Ordinary General Meeting, but no business shall be discussed at an Extraordinary General Meeting other than that for which the meeting was convened.

13. Questions at General Meetings on which a vote may be taken shall be decided by a show of hands, except that in the case of elections of Office Bearers and Committee, it shall be by ballot. In the event of an equality of votes, the Chairman of the meeting shall have the casting vote.

14. Members whose subscriptions are in arrears shall have no vote at an Annual or Extraordinary General Meeting and any Member in arrears may be removed from the Roll of Members at the discretion of the Committee.

15. If any member misconducts himself/herself, he/she shall be liable to have his/her name struck off the Rolls of the Society. The power of expulsion from the Society shall be vested in the Committee, of which not less than three-fourths shall be present at the Meeting to consider such expulsion. A majority of two-thirds must be in favour of such expulsion.

16. No part of the Constitution or Rules of the Society shall be altered unless the proposed alterations have been circulated in writing to the Honorary Secretary and circulated to all members at least 14 days before a General Meeting or Extraordinary General Meeting and subsequently approved.
Notice in accordance with paragraph 10. (b) is required.

17. A notice shall be sent to all new members intimating their election and enclosing a copy of the Constitution, in addition a welcome pack shall be posted to all new members.

18. Members shall give notice in writing to the Honorary Secretary or Membership Secretary, of any alteration of Postal Address, or e-mail address or telephone numbers; otherwise the Committee will not be responsible for the delivery of any Communications.
19. The Committee may, at its discretion, refuse to accept as a guest at any Society Function:
(a) A person who has been removed from membership of the Society.
(b) A person who continues to be indebted to the Society after due
notice of such indebtedness has been given.

20. The Society shall sue and be sued in the name of the Chieftain for the time being. The Committee, as a body, and each Committee Member, as an individual, shall at all times be indemnified out of the funds, property and assets of the Society against the consequences of any act or deed done or omitted to be done by the Committee, or by a Committee member in respect of or in connection with the business or conduct of the Society unless such acts or deeds happen outside its or his authority or from its or his own wilful act of default.

21. Should, at any time, the circumstances make it necessary to wind up the affairs of the Society, authority is vested in the Committee to assign any surplus funds or other assets of the Society to suitable Scottish Charities. Individual assets, gifted by members of the Society, should be returned to the Donors or disposed of under their authority wherever possible.